Privacy Policy

1

Introduction

SPIC MACAY respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you register for and participate in the 11th International Convention at IIT Kharagpur.

2

Information We Collect

Personal identification information (name, email address, phone number, date of birth)
Educational information (institution name, class/designation)
Travel information (mode of travel, arrival/departure details)
Health information (dietary restrictions, medical conditions if disclosed)
Emergency contact information
Documents (ID proof, photographs, travel tickets)

3

How We Use Your Information

To process and manage your registration
To arrange accommodation and facilities
To coordinate pickup and travel logistics
To communicate important updates about the convention
To ensure safety and security during the event
To generate reports and statistics for organizational purposes
To comply with legal obligations

4

Data Sharing

We may share your information with IIT Kharagpur administration for accommodation and logistics purposes, and with relevant state coordinators for communication. We do not sell or rent your personal information to third parties.

5

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Your data is stored on secure servers with restricted access.

6

Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, typically up to 2 years after the convention. After this period, data is securely deleted or anonymized.

7

Your Rights

Access your personal data held by us
Request correction of inaccurate data
Request deletion of your data (subject to legal requirements)
Withdraw consent for data processing
Object to processing of your data

8

Cookies

Our website uses cookies to enhance your browsing experience and provide personalized services. You can control cookie settings through your browser preferences.

9

Contact Us

For any privacy-related questions or to exercise your rights, please contact us at registrations@spicmacay.com.